Set consistent assumptions
Use a common time period, number of devices and configuration. Keep assumptions visible and use actual quotations where available.
Include the work around the device
Count setup, accessories, support and administration only once. If a subscription already includes a service, avoid adding that cost again. Record uncertain costs as estimates.
Test the result
Review how the comparison changes with device duration, support needs or headcount. A transparent estimate is more useful than a precise-looking number built on hidden assumptions.
Your discussion checklist
- Device / subscription amount in ₹
- Setup, accessories and support
- Internal administration estimate
- End-of-term costs and supportable residual value
A common question
Should I include resale value?
Include it only if you have a reasonable basis for the estimate and your arrangement gives you the relevant rights. Also compare a scenario with no residual value.
Put the guide into practice.
Explore IT Device Procurement or share your requirement with TriYantra.
This is general operational guidance. Specific availability, commercial terms and service scope are confirmed in a proposal.